Job Details

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Job Description

Industry/Field: Global E-commerce

Job Summary:

The ideal candidate is a proactive problem-solver who manages daily accounts receivable tasks while ensuring backups and automation tools function smoothly.

Key Responsibilities:

Daily Tasks:

• Double-check that all automation tools function correctly, including syncing invoices between platforms.
• Monitor the company’s accounting email for incoming invoices, payment reminders, and vendor correspondence.
• Ensure all invoices are entered and synced into Bill.com and other financial systems.
• Follow up on outstanding payments and ensure timely collection of accounts receivable.
• Respond to vendor inquiries regarding payment statuses and resolve any discrepancies in invoices.

Weekly Tasks:

• Perform weekly checks to ensure accounts receivable data is syncing correctly between systems (e.g., Bill.com, Google Sheets, etc.).
• Back up all invoices and critical financial documents into organized Google Drive folders for safe storage.
• Verify payment status for invoices and prepare aging reports to track overdue payments.
• Reconcile incoming payments with invoices in Bill.com, ensuring all transactions are accurately matched.
• Review and organize all vendor information to ensure compliance with financial policies.

Monthly Tasks:

• Generate and review aging reports to monitor overdue accounts and follow up with vendors to ensure prompt payment.
• Conduct a review of accounts receivable to ensure all transactions are accurately recorded and up to date.
• Prepare monthly invoice and payment summary reports for internal tracking.
• Collaborate with other finance team members to identify opportunities to improve accounts receivable workflows, focusing on automation.
• Perform a comprehensive backup review of all accounts receivable data stored on Google Drive, ensuring accessibility and organization.

Yearly Tasks:

• Assist with year-end accounts receivable reconciliations, ensuring all transactions and outstanding invoices were accounted for.
• Prepare accounts receivable data for tax filings and compliance purposes.
• Collaborate with accountants or auditors by providing reconciled accounts receivable data and supporting documentation.
• Analyze yearly accounts receivable trends and suggest strategies to improve payment collection timelines and automation processes.

Other Responsibilities:

• Troubleshoot issues with automation tools (e.g., Bill.com syncing errors) and work with technical support teams to resolve them promptly.
• Suggest and implement improvements to the accounts receivable process, focusing on increasing efficiency and reducing manual errors.
• Ensure compliance with internal financial policies by maintaining organized and secure documentation of all accounts receivable transactions.

Additional Preferences:

• Highly organized, detail-oriented, and capable of managing repetitive tasks with accuracy.
• Strong troubleshooting skills to identify and resolve syncing or automation errors.
• Ability to adapt to new software and tools to streamline accounts receivable processes.
• Experience working in a remote setting focusing on collaboration and clear communication.

Required Skills:

• Proficiency in basic accounting tasks, specifically related to accounts receivable (e.g., invoice management, payment tracking, and reconciliation).
• At least 1 year experience in Xero and Quickbooks.
• Familiarity with Bill.com and other automation tools for handling invoices and payments.
• Strong understanding of accounts receivable processes and general accounting principles.
• Experience in tracking and managing vendor payments, refunds, and credit memos.
• Knowledge of data backup processes, ensuring all financial records are securely saved and easily retrievable.
• Tech-savvy, with the ability to troubleshoot automation tools and ensure syncing of financial data between platforms.
• Advanced proficiency with Google Sheets for tracking and storing accounts receivable data as a backup system.
• Strong organizational skills with the ability to manage high volumes of financial documents (e.g., invoices and receipts) on the accounting platforms of Google Drive as a backup.
• We are seeking talented individuals who can adapt to Rosso Caffe’s evolving needs and demonstrate flexibility and expertise in alignment with the job description.